The simple, intuitive PMS designed to get you more direct bookings
QuillStay is an all-in-one property management system and booking engine for independent hotels, motels, co-op resorts, and condo-hotels. Easy to learn, easy to run — for your front desk and your guests.
$10 per room per month. Free setup and full data migration — we handle everything.
Trusted every day at the front desks of independent hotels, beach motels, and condo-hotel resorts across the U.S. — from 18-room inns to 140-unit resorts.
Bigger isn't always better
Your booking system shouldn't make running a hotel harder
Managing a small hotel or co-op resort is already a challenge. Most PMS software was built for big chains — and it shows.
Confusing menus
Heavy, complex software with endless screens and extensive training just to do the basics.
Wasted time & overbookings
Simple tasks like updating rates take too long — and overbookings still happen when they shouldn't.
Missing reports
Owner and revenue reporting that takes spreadsheets and hours to piece together.
High OTA fees & poor support
Commissions eat into your margin, while slow support leaves you stuck.
You need a system that works for you — not against you. That's QuillStay.
Everything your property runs on
Powerful tools behind a simple interface
No clunky menus, no training manuals, no per-feature upsells. Every module below is included, and each one is built to be understood in minutes.
A drag-and-drop calendar your whole team gets instantly
See every room, every booking, and every arrival on one color-coded timeline. Move a reservation to another room or another date by dragging it — QuillStay takes care of the rest.
- Color-coded by booking source — direct, OTA, phone, group, owner
- Payment status and housekeeping state visible at a glance
- Edit rates right on the calendar view
Update rates in seconds — or let AI do it
Bulk-edit rates and minimum stays across the whole year in a few clicks, straight on the rates chart — with AI intelligence working in the background.
- Full-year rate chart — click, set, save
- Weekend and seasonal pricing rules
- AI-driven dynamic pricing reacts to demand automatically
A front desk dashboard that runs your day
Arrivals, departures, in-house guests, rooms ready, and today's revenue — all on one screen the moment your team signs in. Check guests in, take payments, and print registration cards in two clicks.
- Today's arrivals and departures, front and center
- Group arrivals and no-show risk flagged for you
- Check in, take payments, and print reg cards in two clicks
Every booking, from every channel, in one list
Direct, OTA, phone, walk-in, corporate, agent — every reservation lands in the same searchable list, with balances due flagged in red so nothing slips past checkout.
- Filter by source, status, room type, or dates
- Edit dates, add payments, and resend confirmations in-line
- Booking source tracked on every reservation
Housekeeping that keeps itself organized
Every room's status — dirty, clean, inspected — updates live as your team works. Print the day's worksheet, track special requests, and never send a guest to a room that isn't ready.
- Live clean / dirty / inspected status by floor
- Out-of-order rooms blocked from booking automatically
- Guest requests tracked to the room
Reporting with visual charts — and a guided night audit
Daily flash, net sales, pickup, pace, ledgers, and folio balances, all as clear visual reports you can actually read. The step-by-step night audit walks your team through closing the day, every day.
- Performance, front desk, and accounting reports in one place
- Easy step-by-step night audit with built-in checks
- Printable, professional documents for owners and accountants
Built for condo-hotels: owner portals & reporting
QuillStay was designed around co-op resorts and condo-hotels — every owner gets clean, professional statements without a single spreadsheet.
- Full owner login — every owner gets their own secure portal
- Owners see their room's availability calendar in real time
- Optional per-room financials — monthly statements with revenue by source, fees, taxes, and net payout
- Run any individual owner report in seconds
And it keeps going
Group blocks, a full guest database, back-office accounting, and a guided nightly close — included, not add-ons.
For your guests
Easy to book — so more guests book direct
Your booking engine lives on your own website, matches your brand, and gives guests more than one way to book. Fewer clicks for them, fewer OTA commissions for you.
Browse rooms with photos and live rates
Guests see your rooms with photos, descriptions, and tonight's real price — taxes shown up front, booked in a couple of clicks.
Pick dates straight off an availability calendar
Flexible travelers can scan a whole month of availability and pricing at once, then book the dates that work.
An AI chatbot that answers and books, 24/7
QuillStay's AI answers guest questions on your website — availability, policies, directions — and guides them into a booking, even at 2 a.m.
- Live rates & taxes — no surprises
- Promo & group codes built in
- Direct bookings skip the OTA commission
Connected everywhere
One calendar, synced with every OTA
QuillStay's built-in channel manager keeps every channel in sync — bookings flow in, and your inventory updates everywhere, instantly.
- Two-way sync — rates and availability update across every channel automatically
- You control how many rooms go to each OTA — no need to list your full inventory
- No double bookings, no manual re-typing
Switching is easy — and risk-free
Worried about switching? We handle everything.
Just set up, sync, and you're ready to go — your team included.
Free migration
100% free onboarding and data migration — our dedicated team does the work for you.
No downtime
A seamless transition: your calendar and bookings never go dark.
No long-term contracts
Month to month. If you're not satisfied, you're never locked in.
Free training & real support
A full library of training videos, plus real humans who answer fast — front desk staff are typically fully trained in under 4 hours.
One flat price. Everything included.
$10per room, per month
No setup fees, no per-booking fees, no modules to unlock, no surprises on the invoice. Just simple software at a price an independent property can actually plan around.
Book a demo- Free setup — we configure your rooms, rates, taxes, and policies for you
- Free data migration — we move your reservations and guest history from your old system
- Free training and white-glove support — staff fully trained in under 4 hours
- Booking engine, channel manager, and every module included
- Month to month — no long-term contract
From the properties that run on it
What our clients are saying
Simplified our operations and front desk
"As a property manager, QuillStay has made it much easier to manage online bookings, payments, and refunds. It's also been extremely easy for our front desk employees to use, taking a lot of work off their shoulders."
Richard W. — OAM Property ManagementVery easy to manage OTAs
"QuillStay really helps manage OTAs, which is important for our business. And we have increased our direct bookings, considering our website is now easy to book on. It also makes it easy to collect deposits and issue refunds."
Hitesh P. — AquaBlue HotelEasy to manage different room types
"QuillStay makes it very easy for us to take payments. It does most of the work and makes it easy to manage our inventory of different unit types. It's very customizable, which is nice."
Steve K. — North HarborA great improvement to owner reports
"QuillStay was a great improvement to our business and front desk. It has made owner reporting much easier and more accurate than ever, and greatly improves the guest experience booking directly with us."
Michael K. — Royal AtlanticTake back control
Get your free demo — we'll walk you through QuillStay on your own property's setup. Like what you see? We handle the entire switch for you.
Free demo • Free migration • No contracts